How do I set up staff profiles in Noto?

Staff are anyone who teaches sessions, runs your business, or needs access to the dashboard — instructors, coaches, admins, and front desk.

Create the staff member

1. Go to Staff and click Add staff.

2. Fill in:

   • Name and email — used for the portal invite and payroll matching.

   • Phone, address (optional).

   • Eligible services — the private services this person can teach.

   • Default hourly rate — used by payroll.

   • Staff type — Admin (full access), Restricted admin (limited admin), or Instructor (teaches only).

     • More detailed information on roles can be seen here.

   • Bio (optional)— Can be displayed publicly on instructors' booking links

   • Notes (optional).

3. Toggle Send portal invite to email them a login link.

4. Click Submit.

How they're used

Once created, staff show up across the product:

• Enrollments — assign staff to students by enrolling the student with the instructor

• Calendar — sessions they teach appear on their schedule and in the member's portal.

• Availability — set regular hours and time off on their profile so booking respects when they're working.

  • Reference this article for more detailed information on availability.

• Payroll — sessions taught pay out at their hourly rate or with any pay rate overrides

• Portal access — invited staff log in with the access level set by their staff type